Nikec Solutions upgrades its file sharing software to heighten document security and control
As data protection regulations become more stringent and law firm security becomes a growing concern, Nikec Solutions has updated its file sharing solution to protect documents at all times while enhancing document sharing, improving productivity and supporting workforce mobility.
- (1888PressRelease) July 30, 2014 - Building on the success of the previous release, the latest enhancements provide heightened security to enhance information integrity and help firms meet data protection regulations. Among the new features, Nikec Docstore offers audit trail capabilities, improved activity reporting on users and/or files and integration with Document Management Systems (DMS), Active Directory and Outlook. It also offers users superior control when sharing files and folders internally or with external parties.
- Improved Security
Whether hosted as a secured Cloud or as an On Premise solution, the updated version of Nikec Docstore provides greater security features to ensure that documents remain protected at all times. Enhanced encryption methods are used to protect data when stored on the server, during use, when in transit or when shared with third party members.
In the case that a mobile device containing sensitive information is lost or stolen, IT teams can remotely wipe data from these authorised devices to ensure that it does not fall into the wrong hands. Overall, these features help safeguard organisations and their clients from the ever-increasing threats of identity theft, cyber-crime and information leaks.
- Enhanced Control
The new functionalities within Docstore provide IT, compliance and security teams with granular control over folders and documents. Permissions and rules (password strength configuration policies, document access, editing, downloading and sharing rights, setting expiry dates for file access and deletion) can either be set for the organisation as a whole or at a departmental or individual user level.
Activities can also be fully monitored and recorded at a user or group level to provide a log of documents that have been created, modified, shared or deleted. When combined with the solution's ability to generate comprehensive reports that can be fully queried, it empowers IT or security teams to quickly manage any audit enquiries or compliance issues that may arise after the completion of a project.
- Open environment to integrate the firm's document workflow
Nikec Docstore has been designed for seamless integration within a firms existing workflow whether it is with the email exchange server or a DMS. Users can now access and share attachments through the Docstore platform directly from their Outlook or DMS interface which not only minimises the number of steps between these processes, but consequently saves time and improves productivity. Meanwhile the ability to share documents directly via the familiar Outlook/DMS interface encourages user uptake which subsequently leads to enhance communications between teams and their clients. Nikec Docstore also integrates with the firm's Active Directory to alleviate the need for IT teams to manually recreate file and folder structures and permissions settings, resulting in time and cost savings.
- Redesigned user interface
As documents are constantly added, deleted, shared and amended, users require a fast and intuitive means to focus and work on these files with minimal distractions. Docstore now provides a simple, clean user interface to allow users to access documents quickly. Its responsive web design responds to the user's behaviour and environment based on screen size, platform and orientation. Above all it makes it quicker and simpler for users to work with documents seamlessly on any devices (laptops, tablets and mobile phones).
"We are extremely excited about the new capabilities that Nikec Docstore offers." Commented Damian Jeal, Global Vice President, at Nikec Solutions. "With today's mobile workforce, users need to access their documents remotely. They also need to share large files but are faced with file size limitations when sending and receiving attachments, resulting in delays and frustration. To overcome these obstacles, employees are driven to use consumer based file sharing applications which often lacks the level of security required by law firms." Stated Jeal.
"Nikec Docstore alleviates this need by empowering users with an enterprise grade solution from which they can store, access and share large files with minimal IT intervention - all from within a work environment that they are familiar with. Not only does this enhance the user's experience but it strongly addresses the concerns surrounding BYOD and security that are currently at the forefront of many firms' minds." Continued Jeal.
About Nikec Solutions
Nikec Solutions (formerly Copitrak Systems Europe) is a global provider of software solutions designed to increase business efficiency, improve workflow and bottom lines. The company's products range from cost recovery and print and expense management software to secure workflow management solutions. With over 16 years of in-depth expertise, the company has become a trusted advisor to some of the biggest and innovative legal and professional firms across the globe.
The company's expertise within the professional services industry is profound and over the past ten years it has managed to maintain a customer retention rate of 99% thanks to its high quality customer support. With offices based across Asia and Europe, Nikec Solutions' sales, marketing and support teams are well positioned to work closely with clients no matter where they are in the world.
For more information, please visit www.nikecsolutions.com
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