Archive Systems to Present Session on Streamlining the Purchase to Pay Process at IAPP University

Discussion Will Focus on Automated Three Way Matching and Vendor Portals End Quote

We will will explore how to do more work with better efficiency and less AP processor involvement by implementing technology.

(1888PressRelease) April 07, 2009 - Fairfield, NJ - Archive Systems, a leading provider of accounts payable automation, today announced that the company will be presenting a session on using technology to streamline the purchase to pay process with automated three way matching and a vendor portal at the IAPP University. The conference will be held on April 19th to the 23rd in Orlando, Florida.

The presenter during the session will be Rob DeVincent, Archive Systems’ Vice President of Product Marketing. He will explore how to do more work with better efficiency and less AP processor involvement by implementing technology. Participants will also learn about the two key areas that seem to have automation gaps in the P2P process – the three way matching function and vendor customer service on invoice payment inquiries.

Implementing new ERP systems has allowed AP departments to become more automated in matching the purchasing and receiving functions. The session will cover the elusive part, which has always been the invoice component of the three way match. This is because the paper invoice needs to be converted to electronic data to truly automate the match. Additionally once these invoices are paid, handling vendor inquiries about payment status can take up a lot of a processor's valuable time. DeVincent will also explain how a Vendor Portal can be used to free up that time to focus on processing invoices.

“We are looking forward to participating in the IAPP University. I believe the attendees will find the session to be very informative. It will include the problems with ERP matching approaches, key elements of a strategic three way matching approach, the benefits of Straight Through Processing, and best practices in matching exceptions,” added DeVincent.

In addition to the session, Archive Systems will be located at booth #419 to demonstrate ASPEN 360 Accounts Payable Edition. This AP automation solution combines industry best practices with ZeroTouch™ AP imaging and workflow. It focuses on enhancing exception process handling. This streamlines the AP processor’s role by providing the workflow tools and matching information necessary to resolve the exceptions in a timely manner.

About Archive Systems, Inc.
Archive Systems, Inc. flagship solution, ASPEN 360 Accounts Payable Edition, combines best practices AP Automation with ZeroTouch AP imaging and workflow. The product increases efficiencies and reduces costs with features such as straight through processing, which uses automated three-way matching to auto match invoices to PO and receipt line items without AP processor intervention. It includes the ASPEN 360 Invoice Virtualization Center, which removes from the client all tasks associated with document imaging, data capture, document classification, indexing, and OCR. The company also provides physical records management services such as business records storage, document shredding, and offsite data storage, through a number of Record Center locations. For more information, please visit www.archivesystems.com.

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